Skip to main content
Top
Published in: Patient Safety in Surgery 1/2018

Open Access 01-12-2018 | Research

Incidence and root causes of delays in emergency orthopaedic procedures: a single-centre experience of 36,017 consecutive cases over seven years

Authors: Ulla Caesar, Jon Karlsson, Elisabeth Hansson

Published in: Patient Safety in Surgery | Issue 1/2018

Login to get access

Abstract

Background

Emergency surgery is unplanned by definition and patients are scheduled for surgery with minimal preparation. Some patients who have sustained emergency orthopaedic trauma or other conditions must be operated on immediately or within a few hours, while others can wait until the hospital’s resources permit and/or the patients’ health status has been optimised as needed. This may affect the prioritisation procedures for both emergency and elective surgery and might result in waiting lists, not only for planned procedures but also for emergencies.

Method

The main purpose of this retrospective, observational, single-centre study was to evaluate and describe for the number and reasons of delays, as well as waiting times in emergency orthopaedic surgery using data derived from the hospital’s records and registers. All the emergency patients scheduled for emergency surgery whose procedures were rescheduled and delayed between 1 January 2007 and 31 December 2013 were studied.

Result

We found that 24% (8474) of the 36,017 patients scheduled for emergency surgeries were delayed and rescheduled at least once, some several times. Eighty per cent of these delays were due to organisational causes. Twenty-one per cent of all the delayed patients had surgery within 24 h, whilst 41% waited for more than 24 h, up to 3 days.

Conclusion

A large number of the clinic’s emergency orthopaedic procedures were rescheduled and delayed and the majority of the delays were related to organisational reasons. The results can be interpreted in two ways; first, organisational reasons are avoidable and the potential for improvement is great and, secondly and most importantly, the delays might negatively affect patient outcomes.
Literature
3.
go back to reference Lacqua MJ, Evans JT. Cancelled elective surgery: an evaluation. Am Surg. 1994;60:809–11.PubMed Lacqua MJ, Evans JT. Cancelled elective surgery: an evaluation. Am Surg. 1994;60:809–11.PubMed
4.
go back to reference Epstein RH, Dexter F. Rescheduling of previously cancelled surgical cases does not increase variability in operating room workload when cases are scheduled based on maximizing efficiency of use of operating room time. Anesth Analg. 2013;117:995–1002.CrossRefPubMed Epstein RH, Dexter F. Rescheduling of previously cancelled surgical cases does not increase variability in operating room workload when cases are scheduled based on maximizing efficiency of use of operating room time. Anesth Analg. 2013;117:995–1002.CrossRefPubMed
5.
go back to reference Thomson PJ. Cancelled operations. A current problem in oral and maxillofacial surgery. Br Dent J. 1991;171:244–5.CrossRefPubMed Thomson PJ. Cancelled operations. A current problem in oral and maxillofacial surgery. Br Dent J. 1991;171:244–5.CrossRefPubMed
6.
go back to reference Lau HK, Chen TH, Liou CM, Chou MC, Hung WT. Retrospective analysis of surgery postponed or cancelled in the operating room. J Clin Anesth. 2010;22:237–40.CrossRefPubMed Lau HK, Chen TH, Liou CM, Chou MC, Hung WT. Retrospective analysis of surgery postponed or cancelled in the operating room. J Clin Anesth. 2010;22:237–40.CrossRefPubMed
7.
go back to reference González-Arévalo A, Gómez-Arnau JI, DelaCruz FJ, Marzal JM, Ramírez S, Corral EM, García-del-Valle S. Causes for cancellation of elective surgical procedures in a Spanish general hospital. Anaesthesia. 2009;64:487–93.CrossRefPubMed González-Arévalo A, Gómez-Arnau JI, DelaCruz FJ, Marzal JM, Ramírez S, Corral EM, García-del-Valle S. Causes for cancellation of elective surgical procedures in a Spanish general hospital. Anaesthesia. 2009;64:487–93.CrossRefPubMed
8.
go back to reference Yoon SZ, Chang SH. Analysing day-of-surgery cancellation rates - reply. Anaesth Intensive Care. 2009;37:858–9. Yoon SZ, Chang SH. Analysing day-of-surgery cancellation rates - reply. Anaesth Intensive Care. 2009;37:858–9.
9.
go back to reference Ehrenfeld JM, Dexter F, Rothman BS, Johnson AM, Epstein RH. Case cancellation rates measured by surgical service differ whether based on the number of cases or the number of minutes cancelled. Anesth Analg. 2013;117:711–6.CrossRefPubMed Ehrenfeld JM, Dexter F, Rothman BS, Johnson AM, Epstein RH. Case cancellation rates measured by surgical service differ whether based on the number of cases or the number of minutes cancelled. Anesth Analg. 2013;117:711–6.CrossRefPubMed
10.
11.
go back to reference Hovlid E, Bukve O, Haug K, Aslaksen AB, von Plessen C. A new pathway for elective surgery to reduce cancellation rates. BMC Health Serv Res. 2012;12:154.CrossRefPubMedPubMedCentral Hovlid E, Bukve O, Haug K, Aslaksen AB, von Plessen C. A new pathway for elective surgery to reduce cancellation rates. BMC Health Serv Res. 2012;12:154.CrossRefPubMedPubMedCentral
12.
go back to reference Ivarsson B, Kimblad PO, Sjoberg T, Larsson S. Patient reactions to cancelled or postponed heart operations. J Nurs Manag. 2002;10:75–81.CrossRefPubMed Ivarsson B, Kimblad PO, Sjoberg T, Larsson S. Patient reactions to cancelled or postponed heart operations. J Nurs Manag. 2002;10:75–81.CrossRefPubMed
13.
go back to reference Ivarsson B, Larsson S, Sjoberg T. Postponed or cancelled heart operations from the patient's perspective. J Nurs Manag. 2004;12:28–36.CrossRefPubMed Ivarsson B, Larsson S, Sjoberg T. Postponed or cancelled heart operations from the patient's perspective. J Nurs Manag. 2004;12:28–36.CrossRefPubMed
14.
go back to reference Fitzsimons D, Parahoo K, Richardson SG, Stringer M. Patient anxiety while on a waiting list for coronary artery bypass surgery: a qualitative and quantitative analysis. Heart Lung. 2003;32:23–31.CrossRefPubMed Fitzsimons D, Parahoo K, Richardson SG, Stringer M. Patient anxiety while on a waiting list for coronary artery bypass surgery: a qualitative and quantitative analysis. Heart Lung. 2003;32:23–31.CrossRefPubMed
15.
go back to reference Fitzsimons D, Parahoo K, Stringer M. Waiting for coronary artery bypass surgery: a qualitative analysis. J Adv Nurs. 2000;32:1243–52.CrossRefPubMed Fitzsimons D, Parahoo K, Stringer M. Waiting for coronary artery bypass surgery: a qualitative analysis. J Adv Nurs. 2000;32:1243–52.CrossRefPubMed
16.
go back to reference Koivula M, Paunonen-Ilmonen M, Tarkka MT, Tarkka M, Laippala P. Fear and anxiety in patients awaiting coronary artery bypass grafting. Heart Lung. 2001;30:302–11.CrossRefPubMed Koivula M, Paunonen-Ilmonen M, Tarkka MT, Tarkka M, Laippala P. Fear and anxiety in patients awaiting coronary artery bypass grafting. Heart Lung. 2001;30:302–11.CrossRefPubMed
17.
go back to reference Dickerson SS, Alqaissi N, Underhill M, Lally RM. Surviving the wait: defining support while awaiting breast cancer surgery. J Adv Nurs. 2011;67:1468–79.CrossRefPubMed Dickerson SS, Alqaissi N, Underhill M, Lally RM. Surviving the wait: defining support while awaiting breast cancer surgery. J Adv Nurs. 2011;67:1468–79.CrossRefPubMed
18.
go back to reference Magnusson HK, Felländer-Tsai, L. Hansson, M G., Ryd, L.: Cancellations of elective surgery may cause an inferior postoperative course: the ‘invisible hand’ of health-care prioritization? Clin Ethics 2011, 6:27-31. Magnusson HK, Felländer-Tsai, L. Hansson, M G., Ryd, L.: Cancellations of elective surgery may cause an inferior postoperative course: the ‘invisible hand’ of health-care prioritization? Clin Ethics 2011, 6:27-31.
19.
go back to reference Dexter F, Abouleish AE, Epstein RH, Whitten CW, Lubarsky DA. Use of operating room information system data to predict the impact of reducing turnover times on staffing costs. Anesth Analg. 2003;97:1119–26.CrossRefPubMed Dexter F, Abouleish AE, Epstein RH, Whitten CW, Lubarsky DA. Use of operating room information system data to predict the impact of reducing turnover times on staffing costs. Anesth Analg. 2003;97:1119–26.CrossRefPubMed
20.
go back to reference Siegmueller C, Herden-Kirchhoff O. Measuring operating theatre list efficiency requires acknowledgement of costs. Anaesthesia. 2010;65:84–5. author reply 85-86CrossRefPubMed Siegmueller C, Herden-Kirchhoff O. Measuring operating theatre list efficiency requires acknowledgement of costs. Anaesthesia. 2010;65:84–5. author reply 85-86CrossRefPubMed
21.
go back to reference Koljonen V, Jero J, Vuoristo T, Niskanen M. Late cancellations in ENT surgery - reasons and costs [25]. Clin Otolaryngol. 2007;32:318–9.CrossRefPubMed Koljonen V, Jero J, Vuoristo T, Niskanen M. Late cancellations in ENT surgery - reasons and costs [25]. Clin Otolaryngol. 2007;32:318–9.CrossRefPubMed
22.
go back to reference Perroca M, Jerico Mde C, Facundin S. Surgery cancelling at a teaching hospital: implications for cost management. Rev Lat Am Enfermagem. 2007;15:1018–24.CrossRefPubMed Perroca M, Jerico Mde C, Facundin S. Surgery cancelling at a teaching hospital: implications for cost management. Rev Lat Am Enfermagem. 2007;15:1018–24.CrossRefPubMed
23.
go back to reference Walsh U, Alfhaily F, Gupta R, Vinayagam D, Whitlow B. Theatre sending: how long does it take and what is the cost of late starts? Gynecol Surg. 2010;7:307–10.CrossRef Walsh U, Alfhaily F, Gupta R, Vinayagam D, Whitlow B. Theatre sending: how long does it take and what is the cost of late starts? Gynecol Surg. 2010;7:307–10.CrossRef
24.
go back to reference Cardoen B, Demeulemeester E, Beliën J. Operating room planning and scheduling: a literature review. Eur J Oper Res. 2010;201:921–32.CrossRef Cardoen B, Demeulemeester E, Beliën J. Operating room planning and scheduling: a literature review. Eur J Oper Res. 2010;201:921–32.CrossRef
25.
go back to reference Dexter F, Marcon E, Epstein RH: Monitoring waiting times (mean tardiness) on the day of elective surgery. In.; 2006. Dexter F, Marcon E, Epstein RH: Monitoring waiting times (mean tardiness) on the day of elective surgery. In.; 2006.
26.
go back to reference Rosen AC, Dexter F. Lessons from evidence-based operating room management in balancing the needs for efficient, effective and ethical healthcare. Am. J. Bioeth. 2009;9:43–4.CrossRefPubMedPubMedCentral Rosen AC, Dexter F. Lessons from evidence-based operating room management in balancing the needs for efficient, effective and ethical healthcare. Am. J. Bioeth. 2009;9:43–4.CrossRefPubMedPubMedCentral
27.
go back to reference Crist BD, Ferguson T, Murtha YM, Lee MA. Surgical timing of treating injured extremities. J Bone Joint Surg Am. 2012;94:1514–24.CrossRefPubMed Crist BD, Ferguson T, Murtha YM, Lee MA. Surgical timing of treating injured extremities. J Bone Joint Surg Am. 2012;94:1514–24.CrossRefPubMed
28.
go back to reference Caesar U, Karlsson J, Olsson LE, Samuelsson K, Hansson-Olofsson E. Incidence and root causes of cancellations for elective orthopaedic procedures: a single center experience of 17,625 consecutive cases. Patient Saf Surgery. 2014;8:24.CrossRef Caesar U, Karlsson J, Olsson LE, Samuelsson K, Hansson-Olofsson E. Incidence and root causes of cancellations for elective orthopaedic procedures: a single center experience of 17,625 consecutive cases. Patient Saf Surgery. 2014;8:24.CrossRef
29.
go back to reference Cosgrove JF, Gaughan M, Snowden CP, Lees T. Decreasing delays in urgent and expedited surgery in a university teaching hospital through audit and communication between peri-operative and surgical directorates. Anaesthesia. 2008;63:599–603.CrossRefPubMed Cosgrove JF, Gaughan M, Snowden CP, Lees T. Decreasing delays in urgent and expedited surgery in a university teaching hospital through audit and communication between peri-operative and surgical directorates. Anaesthesia. 2008;63:599–603.CrossRefPubMed
30.
go back to reference Leppaniemi A, Jousela I. A traffic-light coding system to organize emergency surgery across surgical disciplines. Br J Surg. 2014;101:e134–40.CrossRefPubMed Leppaniemi A, Jousela I. A traffic-light coding system to organize emergency surgery across surgical disciplines. Br J Surg. 2014;101:e134–40.CrossRefPubMed
31.
go back to reference Lofvendahl S, Eckerlund I, Hansagi H, Malmqvist B, Resch S, Hanning M. Waiting for orthopaedic surgery: factors associated with waiting times and patients’ opinion. Int J Qual Health Care. 2005;17:133–40.CrossRefPubMed Lofvendahl S, Eckerlund I, Hansagi H, Malmqvist B, Resch S, Hanning M. Waiting for orthopaedic surgery: factors associated with waiting times and patients’ opinion. Int J Qual Health Care. 2005;17:133–40.CrossRefPubMed
32.
go back to reference Eldas SD, Aslan FE. The reasons for postponement of scheduled orthopedic surgical operations and its effect on the patients’anxiety and pain levels. Acta Orthop Traumatol Turc. 2004;38:212–9.PubMed Eldas SD, Aslan FE. The reasons for postponement of scheduled orthopedic surgical operations and its effect on the patients’anxiety and pain levels. Acta Orthop Traumatol Turc. 2004;38:212–9.PubMed
34.
go back to reference Schuster M, Neumann C, Neumann K, Braun J, Geldner G, Martin J, Spies C, Bauer M, Group CS. The effect of hospital size and surgical service on case cancellation in elective surgery: results from a prospective multicenter study. Anesth Analg. 2011;113:578–85.PubMed Schuster M, Neumann C, Neumann K, Braun J, Geldner G, Martin J, Spies C, Bauer M, Group CS. The effect of hospital size and surgical service on case cancellation in elective surgery: results from a prospective multicenter study. Anesth Analg. 2011;113:578–85.PubMed
35.
go back to reference Chiu CH, Lee A, Chui PT: Cancellation of elective operations on the day of intended surgery in a Hong Kong hospital: point prevalence and reasons. Hong Kong Med. J. 2012, 18:5–10. Chiu CH, Lee A, Chui PT: Cancellation of elective operations on the day of intended surgery in a Hong Kong hospital: point prevalence and reasons. Hong Kong Med. J. 2012, 18:5–10.
36.
go back to reference Laisi J, Tohmo H, Keranen U. Surgery cancelation on the day of surgery in same-day admission in a finnish hospital. Scand. J. Surg. 2013;102:204–8.CrossRefPubMed Laisi J, Tohmo H, Keranen U. Surgery cancelation on the day of surgery in same-day admission in a finnish hospital. Scand. J. Surg. 2013;102:204–8.CrossRefPubMed
37.
go back to reference Robb WB, O'Sullivan MJ, Brannigan AE, Bouchier-Hayes DJ. Are elective surgical operations cancelled due to increasing medical admissions? Ir J Med Sci. 2004;173:129–32.CrossRefPubMed Robb WB, O'Sullivan MJ, Brannigan AE, Bouchier-Hayes DJ. Are elective surgical operations cancelled due to increasing medical admissions? Ir J Med Sci. 2004;173:129–32.CrossRefPubMed
38.
go back to reference May JH, Spangler WE, Strum DP, Vargas LG. The surgical scheduling problem: current research and future opportunities. Prod Oper Manag. 2011;20:392–405.CrossRef May JH, Spangler WE, Strum DP, Vargas LG. The surgical scheduling problem: current research and future opportunities. Prod Oper Manag. 2011;20:392–405.CrossRef
39.
go back to reference Lee A, Kerridge R, Chui P, Chiu C, Gin T. Perioperative systems as a quality model of perioperative medicine and surgical care. Health Policy. 2011;102:214–22.CrossRefPubMed Lee A, Kerridge R, Chui P, Chiu C, Gin T. Perioperative systems as a quality model of perioperative medicine and surgical care. Health Policy. 2011;102:214–22.CrossRefPubMed
40.
go back to reference The National Board of Health and Welfare in Sweden. Guidelines for care and treatment of hip fractures (Socialstyrelsens riktlinjer för vård och behandling av höftfraktur) Sweden. 2003. The National Board of Health and Welfare in Sweden. Guidelines for care and treatment of hip fractures (Socialstyrelsens riktlinjer för vård och behandling av höftfraktur) Sweden. 2003.
41.
go back to reference Kelly-Pettersson P, Samuelsson B, Muren O, Unbeck M, Gordon M, Stark A, Sköldenberg O. Waiting time to surgery is correlated with an increased risk of serious adverse events during hospital stay in patients with hip-fracture: a cohort study. Int J Nurs Stud. 2017;69:91–7.CrossRefPubMed Kelly-Pettersson P, Samuelsson B, Muren O, Unbeck M, Gordon M, Stark A, Sköldenberg O. Waiting time to surgery is correlated with an increased risk of serious adverse events during hospital stay in patients with hip-fracture: a cohort study. Int J Nurs Stud. 2017;69:91–7.CrossRefPubMed
42.
go back to reference Argo JL, Vick CC, Graham LA, Itani KMF, Bishop MJ, Hawn MT. Elective surgical case cancellation in the veterans health administration system: identifying areas for improvement. Am J Surg. 2009;198:600–6.CrossRefPubMed Argo JL, Vick CC, Graham LA, Itani KMF, Bishop MJ, Hawn MT. Elective surgical case cancellation in the veterans health administration system: identifying areas for improvement. Am J Surg. 2009;198:600–6.CrossRefPubMed
43.
go back to reference Dexter F, Shi P, Epstein RH. Descriptive study of case scheduling and cancellations within 1 week of the day of surgery. Anesth Analg. 2012;115:1188–95.CrossRefPubMed Dexter F, Shi P, Epstein RH. Descriptive study of case scheduling and cancellations within 1 week of the day of surgery. Anesth Analg. 2012;115:1188–95.CrossRefPubMed
44.
go back to reference Bhattacharyya T, Vrahas MS, Morrison SM, Kim E, Wiklund RA, Smith RM, Rubash HE. The value of the dedicated orthopaedic trauma operating room. J Trauma. 2006;60:1336–40. discussion 1340-1331CrossRefPubMed Bhattacharyya T, Vrahas MS, Morrison SM, Kim E, Wiklund RA, Smith RM, Rubash HE. The value of the dedicated orthopaedic trauma operating room. J Trauma. 2006;60:1336–40. discussion 1340-1331CrossRefPubMed
45.
go back to reference Lemos D, Nilssen E, Khatiwada B, Elder GM, Reindl R, Berry GK, Harvey EJ. Dedicated orthopedic trauma theatres: effect on morbidity and mortality in a single trauma centre. Can J Surg J. 2009;52:87–91. Lemos D, Nilssen E, Khatiwada B, Elder GM, Reindl R, Berry GK, Harvey EJ. Dedicated orthopedic trauma theatres: effect on morbidity and mortality in a single trauma centre. Can J Surg J. 2009;52:87–91.
46.
47.
go back to reference Wixted JJ, Reed M, Eskander MS, Millar B, Anderson RC, Bagchi K, Kaur S, Franklin P, Leclair W. The effect of an orthopedic trauma room on after-hours surgery at a level one trauma center. J Orthop Trauma. 2008;22:234–6.CrossRefPubMed Wixted JJ, Reed M, Eskander MS, Millar B, Anderson RC, Bagchi K, Kaur S, Franklin P, Leclair W. The effect of an orthopedic trauma room on after-hours surgery at a level one trauma center. J Orthop Trauma. 2008;22:234–6.CrossRefPubMed
48.
go back to reference Baraza N, Lever S, Dhukaram V. Home therapy pathway - safe and streamlined method of initial management of ankle fractures. Foot Ankle Surg. 2013;19:250–4.CrossRefPubMed Baraza N, Lever S, Dhukaram V. Home therapy pathway - safe and streamlined method of initial management of ankle fractures. Foot Ankle Surg. 2013;19:250–4.CrossRefPubMed
49.
go back to reference Lloyd JM, Martin R, Rajagopolan S, Zieneh N, Hartley R. An innovative and cost-effective way of managing ankle fractures prior to surgery – home therapy. Ann R Coll Surg Engl. 2010;92:615–8.CrossRefPubMedPubMedCentral Lloyd JM, Martin R, Rajagopolan S, Zieneh N, Hartley R. An innovative and cost-effective way of managing ankle fractures prior to surgery – home therapy. Ann R Coll Surg Engl. 2010;92:615–8.CrossRefPubMedPubMedCentral
50.
go back to reference McIsaac DI, Abdulla K, Yang H, Sundaresan S, Doering P, Vaswani SG, Thavorn K, Forster AJ: Association of delay of urgent or emergency surgery with mortality and use of health care resources: a propensity score-matched observational cohort study.(Research). CMAJ 2017, 189:E905. McIsaac DI, Abdulla K, Yang H, Sundaresan S, Doering P, Vaswani SG, Thavorn K, Forster AJ: Association of delay of urgent or emergency surgery with mortality and use of health care resources: a propensity score-matched observational cohort study.(Research). CMAJ 2017, 189:E905.
51.
go back to reference Cordero J, Maldonado A, Iborra S. Surgical delay as a risk factor for wound infection after a hip fracture. Injury. 2016;47:S56–60.CrossRefPubMed Cordero J, Maldonado A, Iborra S. Surgical delay as a risk factor for wound infection after a hip fracture. Injury. 2016;47:S56–60.CrossRefPubMed
52.
go back to reference Singh RA, Trickett R, Hodgson P. Early versus late surgery for closed ankle fractures. J. Orthop. Surg. (Hong Kong). 2015;23:341–4.CrossRef Singh RA, Trickett R, Hodgson P. Early versus late surgery for closed ankle fractures. J. Orthop. Surg. (Hong Kong). 2015;23:341–4.CrossRef
Metadata
Title
Incidence and root causes of delays in emergency orthopaedic procedures: a single-centre experience of 36,017 consecutive cases over seven years
Authors
Ulla Caesar
Jon Karlsson
Elisabeth Hansson
Publication date
01-12-2018
Publisher
BioMed Central
Published in
Patient Safety in Surgery / Issue 1/2018
Electronic ISSN: 1754-9493
DOI
https://doi.org/10.1186/s13037-018-0149-1

Other articles of this Issue 1/2018

Patient Safety in Surgery 1/2018 Go to the issue